Board Meeting Minutes

Minutes of MSCA Board Meeting 3-22-2004 The regular meeting of the MSCA Board for Spring, 2004 was held March 22, 2004 at the home of President Bob Gross. The Board discussed and planned upcoming events, listed on the Web Site and in our most recent newsletter, The Tetragon. The Yard Sale is on for May 2nd, Sunday, 12-4 PM. Bob said that Rob Doherty would get out a flyer on the yard sale. We have signs already made up but will need to overlay the dates. Bill Baruffi has the signs and will handle them. He will also look into getting extra "arrow" signs to point to sales. We wish to place ads in the Gazette, possibly the Regency Estates Newsletter (if inexpensive or done on a quid pro quo basis), and the Washington Post. Kim Ford will do the ad placements and will serve as the point of contact for people to e-mail or call to get marked on the maps in advance. As last year, we will ask for a $10 voluntary contribution to a charity (Stepping Stones) by those participating. The next major event will be the Block Party. Rob has arranged for the street (Henry Fleet) to be closed with County permission. Bob will ask Joan Clowes to serve as the POC for sign ups for the party, also listed on the flyer with the yard sale and annual meeting notice. Rob may get a band to play. We discussed extensively whether we could provide food, but decided that liability was a concern. Ideally we can get a pizza provider to sell at a discount per slice, and we can provide soda and safely packaged snacks. We can ask Josh Carin if he is interested in supplying food in some capacity. Other ideas included having an Ice Cream Truck come. A pot luck might work as well. The Board set a $500 target to be used for the budget for the party, which might also cover minor entertainment for kids - balloon figure-making, face-painting, etc. The Board will defer to Rob and Joan for planning within that budget or coming back with reasons for other expenses first. The last major event discussed was the Annual Meeting. It will be held May 17th at 7:30 at Beverly Farms Elementary school. Bob will contact the Gazette to list the meeting in their calendar of events. We can start setting up at 7:00. Tom Hall will serve as the POC for people to call and nominate themselves for the Board. We will have reports from the officers and elections. For a speaker, we will try to get the developers from Fortune Park to describe that project as they did for a Board meeting last year. Ann Stadnicki reported on the status of the Directory publication effort. She needs final updates from David Grossman as he gets dues contributions with update forms. Kim said she would e-mail Block Captains to ask if anyone new had moved in recently and could be listed. Half the cost of printing will be borne by Ann's company in return for first choice in advertising placement. Ads for other places will be sold and some are still available. Prices include $25 (business card size), $75 for half page, $100 for full page, and $150 for inside covers. A few updates on local projects were provided by Bob. We still believe the County will resurface, with slurry, the southern motie of MSCA similar to the way the northern motie was done last year. There are somewhat conflicting planning activities for the Seven Lock Road corridor, with a major bikeway and sidewalk study being pushed. This may actually delay some improvement work that the County was willing to do at our behest. There are some repairs needed at the corner of Post Oak and Seven Locks. Lastly the Board discussed landscaping plans and costs. The Board authorized Bill Baruffi to proceed as discussed and the budget appears adequate for the work. We will try another push with Block Captains to increase the percentage of dues-paying members, but we already have enough to proceed with the landscaping with over 170 members paid to date.